Changing registration details

It is the responsibility of the licensed individual or business to ensure ESV is informed of any changes to their registration information, such as business type, contact details or the addition of a nominee.

Most changes to registration details can be requested via ESV’s Online Services. All required evidentiary documentation must be scanned and attached.

Alternatively, changes to registration details together with supporting documentation can be made by:

• Email: licensing@energysafe.vic.gov.au
• Fax: (03) 9686 2197
• Mail: PO Box 262, Collins Street West VIC 8007

Changing the applicant

The applicant is the person responsible for the registration. To change the applicant, advise ESV in writing on company letterhead, providing the full name of the applicant to be removed and the new applicant’s full name, date of birth, address and effective start date. As the registration is being transferred to another person, ESV requires a Certificate of Currency showing current public liability insurance is in place.

If registered as a Corporation, an ASIC List of Directors no older than six (6) weeks is also required.

If you are unsure who the responsible person currently is, you can find out by logging into ESV’s Online Services.

Changing the type of registration

Sole proprietor to a partnership

If the business is changing from a sole proprietor to a partnership, the following details are required:

• Written advice is required on letterhead. Details must include the partner/s full names, date of birth and addresses
  • Sample letter – Changing from a sole proprietor to a partnership
• The current REC registration card must be returned to ESV and a new card will be issued once the changes have been finalised.

Partnership to a sole proprietor

If the business is changing from a partnership to a sole proprietor the following details are required:

• Written advice on letterhead with details of who the sole proprietor will be. The letter must be signed by all partners and the new sole proprietor.
  • Sample letter – Changing from a sole proprietor to a partnership
• The current REC registration card must be returned to ESV and a new card will be issued once the changes have been finalised.

Sole proprietor or partnership to a corporation (company)

If the business is changing from a sole proprietor or partnership to a corporation, the following details are required:

• Written advice on company letterhead requesting the change. The letter must include the company name, any associated trading names and the ACN for the company.
  • Sample Letter – Request to Change Sole Proprietor or Partnership to Corporation

ESV requires all Electrical Contractors applying for Corporation Registration to acknowledge that by changing to a corporation or applying as a company, the registration number allocated will remain with the company and the ACN to which it has applied or is updated for. It can only be continued as a result of Changing the Company Name, and retaining the same ACN. It cannot be transferred between different company names. The request for change to a corporation must be signed by the REC holder or a Company Director, or by a person suitably authorised to act on the Directors’ behalf.

The current REC registration card must be returned to ESV and a new card will be issued once the changes have been finalised.

If changing your registration type, consider whether you need to update the following:

• ABN
• Stationery
• Vehicles (advertising)
• Insurance details.

Adding a business name

To add a business name, advise ESV in writing on company letterhead, providing details of the changes to the registration, a copy of the Business Name Certificate and a copy of the updated Certificate of Currency, which correctly reflects the business name.

The current registration card must be returned to ESV and a new card will be issued once the changes have been finalised.

For example:

Adding or changing a supervisor

Supervisor changes must be requested in writing via email or letter. The request must include:

• written request from the REC holder or Company Director requesting the addition of the Technical and/or Business Supervisor. If submitting a letter, it must be currently dated and signed by the REC holder or Company Director
• completed Technical and/or Business Supervisor Nomination Form
• supporting evidence for the Technical and/or Business Supervisor (refer to the form for details on supporting documents).

The Business and technical supervisors page provides more information about adding or changing a business or technical supervisor.

PDF links

• Technical supervisor nomination form
• Business supervisor nomination form
• Technical and business supervisor nomination form

Contact us

If you need assistance with online forms or have a query about licensing, contact our Licensing team on 1800 815 721. Please note contact hours below.

Alternatively, you can send your enquiry to licensing@energysafe.vic.gov.au.